LMS / RTO Training Administrator

About Boeing Defence Australia

Boeing Defence Australia is shaping the future of aerospace and supporting some of Australia's most significant programs for the Australian Defence Force.

With more than 2,500 employees across 14 sites in Australia and additional international locations, we offer the opportunity to work in a dynamic environment where your contribution will support meaningful outcomes and future growth.

The opportunity

We are seeking a full-time RTO and LMS Training Administrator based in Brisbane to support the coordination, administration and compliance of training activities across the business.

In this role, you will manage our learning management systems, maintain accurate student and training records, support compliance and audit activities, and assist with the delivery of training programs. This position is ideal for someone who is highly organised, detail-focused and confident working in a compliance-driven environment.

Key responsibilities

LMS and student administration

• Maintain the learning management system to ensure data accuracy, integrity and functionality
• Manage student enrolments, assessments, records and certificates across the LMS and student management system, including VETtrak
• Upload certificates and maintain student records within required timeframes
• Conduct data checks and rectifications to maintain record accuracy

Compliance and reporting

• Monitor mandatory training completion and follow up outstanding items in line with compliance requirements
• Generate, interpret and distribute reports relating to training activity and regulatory compliance
• Support internal and external audits by preparing evidence, documentation and compliance reports
• Maintain compliance documentation and ensure records are audit-ready

Training coordination and support

• Coordinate learning and development activities, including inbox management, scheduling and record keeping
• Assist with course scheduling, trainer coordination, equipment coordination and stakeholder communication
• Issue Statements of Attainment and certificates in line with regulatory requirements
• Coordinate student reviews, USI verification and related compliance checks

Document control and resource maintenance

• Maintain document control, version management and formatting updates for training and assessment materials
• Ensure training resources are accurate, current and professionally presented

Skills and experience

Essential

• Proven experience using a student management system and/or learning management system
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint
• Experience in an RTO, VET, training, education or similar compliance-focused environment
• Excellent attention to detail and strong organisational skills
• High level of time management, problem-solving and communication skills
• Ability to work accurately under pressure and meet deadlines
• Demonstrated ability to build strong working relationships with internal and external stakeholders
• Australian citizenship, due to Defence security requirements

Desirable

• Knowledge of RTO compliance requirements and VET regulatory frameworks
• Experience with VETtrak or similar systems
• Advanced Excel skills

Our culture

We are committed to building an inclusive workplace where people feel valued, respected and supported.

We encourage applications from women, Aboriginal and Torres Strait Islander people, and former Defence personnel.

Benefits

• Flexible working options
• Study assistance
• Salary packaging
• Employee Incentive Program
• Global opportunities

If you are looking to join an innovative industry leader and have the skills to support training and compliance excellence, we encourage you to apply.

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